Purchasing - Managing Line Item Costs
The costs associated with Purchase Order items are not usually known until you receive an estimate or quotation from the supplier.
The Manage Costs dialog allows you to quickly enter or update the costs of all line items on a Purchase Order in one place.
Opening the Manage Costs Dialog
The Manage Costs dialog can be opened from either the Purchase Order grid or the Line Items tab.
From the Purchase Order Grid
Navigate to Purchasing Module.
Locate the required Purchase Order in the Grid.
Click the Manage Costs button in the Actions Column.
The Manage Line Item Costs dialog will open.
From the Line Items Tab
Open the required Purchase Order.
Navigate to the “Line Items” tab.
Click the “Manage Costs” Button.
The Manage Line Item Costs dialog will open.
Updating Line Item Costs
The Manage Costs dialog displays the information about the Purchase Order and all Line Items.
To update the costs:
Locate the required line item.
Enter the unit cost in the “Cost per Unit” field.
Repeat this for each line item that needs to be updated.
Review the calculated Extended Cost for each line item and the Total Cost of the Purchase Order.
The Extended Cost for each line item is calculated automatically using:
Amount × Cost per Unit
The Purchase Order Total Cost is calculated by adding together the Extended Cost of all line items. The Extended & Total Costs are updated immediately as unit costs are entered.